📢Announcements & WhatsApp Messages
Weddingkart enables you to send WhatsApp announcements to guests, ensuring smooth communication for wedding-related updates, invitations, and reminders.
📢 What is an Announcement?
An announcement in Weddingkart means that a WhatsApp message will be sent individually to multiple guests. This is not a WhatsApp group message or a broadcast list that you may be familiar with.
Each guest will receive the message as a personal WhatsApp message, making it more direct and engaging.
Replies from guests will come as individual responses to the sender.
Announcements ensure that each guest sees the message directly without it getting lost in a group chat.
📝 What is a Template?
A template is a pre-approved message format that ensures consistency, compliance, and quick messaging.
Weddingkart has created a library of ready-made templates for different types of announcements (e.g., RSVP requests, Save the Date, Event Updates, Travel Info).
Every time you create an announcement, you must choose an existing template.
If you need a custom message that is not available in the existing templates, you can request a new template from the Weddingkart team. Once approved, it will be available for use.
This process is required due to WhatsApp Business API policies, which regulate message formatting.
🛠 Creating an Announcement
1️⃣ Navigate to Announcements
Open the Announcements section in the Weddingkart app.
Click Create Announcement.
2️⃣ Choose Announcement Type
Select the type of announcement:
Save the Date 🗓️ – Notify guests about the wedding date.
RSVP Request ✅ – Ask guests to confirm attendance with WhatsApp buttons.
Event Update 📢 – Share schedule changes, venue details, or reminders.
Travel Information ✈️ – Request and collect guest travel details.
General Message ✉️ – Send a custom message to guests.
3️⃣ Choose a Template or Request a New One
Select a pre-designed template from the existing Weddingkart library.
If you need a custom message, request a new template from the Weddingkart team.
Once approved, the new template will be available for future announcements.
4️⃣ Select Recipients
Choose individual guests or guest groups.
If you select multiple groups, the union of guests will be taken (each guest will receive the message only once).
5️⃣ Send the Announcement
Click Send, and the message will be delivered via WhatsApp Business API.
📊 Tracking Announcement Performance
Monitor delivery status (Sent, Delivered, Read).
Track guest engagement (RSVP responses, message interactions).
View detailed analytics in the Announcements Dashboard.
🔄 Resending Announcements
You can resend announcements to guests who haven’t responded.
We are working on a feature to allow targeted resends only to non-responders.
⚠️ Important Notes on WhatsApp Messaging
✅ WhatsApp Messaging Costs
Messaging costs vary by country.
Check the WhatsApp Pricing page for detailed country-specific rates.
✅ WhatsApp Business Limitations
Messages must comply with WhatsApp Business policies.
Some message templates require approval before being sent.
WhatsApp limits bulk messaging based on the sender’s quality rating.
✅ Time Zone Considerations
Be mindful of guest time zones before sending announcements.
Avoid sending messages late at night or too early in the morning.
🚀 Best Practices for Announcements
Keep messages short and engaging to encourage responses.
Use personalized guest names for better interaction.
Segment guests into groups for targeted announcements.
Send messages at appropriate times to maximize engagement.
🔗 Related Topics
Payments & Credits (for WhatsApp messaging costs)
For any issues related to announcements, check the FAQs or contact support within the app.
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