# RSVP Management

## RSVP Management

Weddingkart makes it easy to track and manage guest RSVPs, ensuring a smooth wedding experience.

### 🔄 RSVP Process Flow

{% @mermaid/diagram content="sequenceDiagram
participant Host as Host
participant WK as Weddingkart App
participant Guest as Guest

```
Host->>WK: Create RSVP request
WK->>Guest: Send RSVP via WhatsApp
Guest->>WK: Respond (Yes/No)
WK ->> WK: Sync Responses<br>in Google Sheet
WK->>Host: Google Sheet" %}
```

### 📩 Sending RSVP Requests

1. Navigate to **Announcements** in the Weddingkart app.
2. Click **Create Announcement** and select the **RSVP Request** category.
3. **Choose a Template:**
   * Use a **ready-made template** for a quick RSVP request.
   * If you need a custom message that is not available in the existing templates, you can **request a new template from the Weddingkart team**.
4. Optionally attach an image, video or pdf.
5. Choose guests individually or by group.
6. Send the announcement.

Once the announcement is sent, guests will receive a WhatsApp message with **interactive buttons**. All they need to do is **click the appropriate button** to respond.

{% embed url="<https://www.youtube.com/watch?v=NT-S_P5v1t0>" %}

### ✅ Tracking RSVP Responses

* Go to the **Wedding Homepage.**
* Click on **RSVP** tile.
* Sync the google sheet. Wait for 2 mins. Open the **Google Sheet**.
* Each guest's response will be categorized as:
  * ✅ **Attending**
  * ❌ **Not Attending**
  * ⏳ **Not Answered**

TODO add video

### 🔔 Sending RSVP Reminders

* Resend the announcement to ask for RSVP from everyone.
* We are working on this functionality to make it easier to send reminders only to guests who have not replied.

### 📊 RSVP Reporting

* Generate detailed RSVP reports to track guest attendance.
* Export reports in **Excel format** for easy analysis and planning.

### 🚀 Best Practices for RSVP Management

* Send RSVP requests well in advance to allow guests time to respond.
* Follow up with reminders to maximize response rates.

### 🔗 Related Topics

* [Guest Management](https://weddingkart.gitbook.io/documentation/guest_management)
* [Announcements & WhatsApp Messages](https://weddingkart.gitbook.io/documentation/announcements-and-whatsapp-messages)
* [Collect Travel Tickets](https://weddingkart.gitbook.io/documentation/collect_travel_tickets)
* [Collect ID Cards](https://weddingkart.gitbook.io/documentation/id_card_collection)

***

For any RSVP-related queries, check the **FAQs** or contact support within the app.